Plan and track work with Task Manager
Organize work visually across To Do, In Progress, and Done. Priorities, due dates, labels, checklists, attachments—and smooth drag-and-drop for fast updates.
Clarity at a glance
- Visual status across columns (Backlog → Done)
- Color labels and quick filters to reduce noise
- Progress %, subtasks, and assignees on each card
Keep context in one place
- Rich descriptions, comments and @mentions
- Attach photos, PDFs and field documents
- Activity history for transparency and audits
Move fast (and stay accurate)
- Smooth drag-and-drop with keyboard shortcuts
- Bulk actions: label, assign, move, archive
- Mobile-friendly for updates on the go
Adapt to your workflow
- Custom columns and WIP-friendly layouts
- Reusable templates for recurring work
- Optional checklists for repeatable steps
Stay on schedule
- Due dates, reminders, and calendar context
- Saved views for overdue and upcoming
- Sort and filter by urgency or assignee
Scale with your team
- Granular roles and board sharing
- Link tasks to jobs and customers
- CSV export for reporting
How it works
Create a board
Add columns that mirror your real workflow: Backlog, To Do, In Progress, Review, Done.
Add tasks
Capture title, details, assignee, due date, labels, attachments, and checklists.
Prioritize & schedule
Use labels and due dates to surface what matters this week.
Track progress
Drag tasks between columns, update progress %, and tick off subtasks.
Collaborate
Comment, mention teammates, and keep files in context—no more hunting across tools.
Review & close
Filter by assignee, label, or due date to wrap up sprints and archive completed work.
Custom columns
Match your process with flexible stages and save templates for similar projects.
Scheduling
Set due dates and reminders; review workload by week or month.
Files & checklists
Attach docs and images, then break work into clear, trackable steps.
Connected features
What is Kanban?
Kanban is a visual method for managing work as it moves through a process. In GoTaskhub, each column represents a stage (e.g., Backlog, To Do, In Progress, Review, Done) and each card represents a task. By limiting work in progress and focusing on flow, teams reduce bottlenecks, finish faster, and gain instant clarity on priorities.
Unlike static to-do lists, Kanban continuously surfaces what’s blocked and who’s overloaded. With labels, due dates, attachments, and checklists built in, your team’s context lives right on the card—no more hunting across apps.
Owner / Manager
Get a live picture of what’s moving, what’s blocked, and who’s at capacity. Review overdue items in one click, then rebalance workload.
Operations / Coordinator
Standardize workflow with checklists and templates. Bulk-assign or relabel work, and keep documents attached to the task for quick handoffs.
Field Team / Technician
See exactly what to do today. Upload photos, tick steps, and move the card to Done—no lengthy admin required.
Common use cases
- Team sprint planning: Plan weekly work, track progress visually, and close with confidence.
- Job delivery workflows: Quote → Schedule → On site → QA → Invoice, all visible at a glance.
- Customer onboarding: Standardize steps with checklists and templates for consistency.
- Content & marketing calendars: See stages from Brief to Published with due dates and reviewers.
- Operations & maintenance: Preventive tasks with attachments, photos, and sign-offs.
Pros
- Instant visual status and priority focus
- Better flow and less context switching
- Easy handoffs with attachments and checklists
- Fits teams of any size and maturity
Cons (and mitigations)
- Columns can bloat → set WIP limits and merge stages
- Cards become noisy → use labels and checklists
- Overdue tasks hide → save “Overdue” views/filters
- Mixed workflows → create templates per job type
Common pitfalls & how to fix them
- Too many columns: Start simple (To Do / In Progress / Done) and expand only when needed.
- Unclear task titles: Use action verbs + context; keep details in the description.
- No owner or due date: Assign a clear owner and deadline for every task to avoid drift.
- Files stored elsewhere: Attach photos/docs to the card so handoffs are instant.
- Review step skipped: Add a Review column or checklist to catch quality issues early.
Real-world examples
Electrical contractor: Each job has tasks for parts ordering, site prep, install, photo proof, QA, and invoice. Technicians upload photos on mobile; office approves and invoices same day.
Agency content team: Columns run Brief → Draft → Review → Revise → Approved → Published. Due dates keep the calendar on track, while labels show channel and campaign for quick filtering.
Security & privacy
GoTaskhub is built with role-based access and least-privilege principles. Keep sensitive files attached to the relevant task, limit board sharing to the right people, and use exports for controlled reporting. We continue to invest in data protection and transparent controls.
Glossary
- Kanban
- A method to visualize work, limit WIP, and optimize flow.
- WIP (Work in Progress)
- The number of tasks actively being worked on; lowering WIP improves throughput.
- Checklist
- A set of repeatable steps inside a task for consistency and quality.
- Throughput
- How much work is finished over a time period; a key measure of flow.
Customer reviews
See how teams streamline work and communication with GoTaskhub.
Emma R.
★★★★★
GoTaskhub completely streamlined our project flow. The Kanban view keeps our remote team aligned and productive every day.
Luca D.
★★★★★
We switched from spreadsheets and haven’t looked back. Subtasks, checklists, and file uploads make field reporting effortless.
Sofia M.
★★★★★
Our job tracking is now visual and transparent. Seeing what’s blocked or overdue in one board has been a game-changer.
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Frequently asked questions
Can I customize columns and save templates?
Yes. Create columns that mirror your workflow and save board templates so new projects start fast.
Do tasks support subtasks and checklists?
Absolutely. Add a checklist for repeatable steps and track progress with an automatic completion percentage.
Is there drag-and-drop on mobile?
Yes—drag-and-drop works well on touch devices and the interface adapts to small screens.
Can I attach files and images?
Attach photos, PDFs, and documents to any task, so context lives right where you need it.
How do reminders and due dates work?
Set due dates on tasks and receive reminders. Use filters and saved views to see what’s overdue or upcoming.
Can I filter by label or assignee?
Yes. Combine filters (assignee, label, due date, status) to focus on exactly what matters.
Does it integrate with Jobs and Calendar?
Yes. Link tasks to jobs for better delivery tracking and view due-dated tasks in your calendar.
Can I import task lists?
Import via CSV, map your columns and fields, then review before confirming.
Is there role-based access?
Boards can be shared with teammates, and you can limit who can create, edit, or archive.
How is this different from a simple to-do list?
Kanban reveals flow—what’s blocked, what’s next, and who’s overloaded—so teams ship faster.
Does Kanban work for service businesses?
Yes. Many trades and service teams use Kanban to track jobs, site visits, approvals, and invoicing steps.
Can I link tasks to customers?
Yes—link tasks to jobs and customers to keep delivery and billing aligned.
Is the Task Manager included on the Free plan?
You can start free. Advanced automations and analytics are part of Pro.
Can I export tasks for reporting?
Export CSV to analyze throughput, cycle time, or SLA metrics in your favorite BI tool.