What is calendar sync in GoTaskhub?
Calendar sync keeps your GoTaskhub schedule aligned with your external calendar in real time. Whether your team prefers Google Calendar, Microsoft Outlook, or a mix of both, two-way syncing ensures everyone sees the same plan and last-minute edits propagate automatically.
Owner / Manager
See the full picture before committing to dates. Conflicts surface early so workloads stay balanced.
Scheduler / Coordinator
Drag-and-drop in Day/Week/Month views. Deep-link into the job/task to adjust details instantly.
Field Team
Check your phone and go-updates from the office appear immediately in Google or Outlook.
Common use cases
- Field scheduling: Book site visits without clashing with personal calendars.
- Team availability: See who’s free at a glance across mixed Google/Outlook setups.
- Rescheduling: Drag to a new slot; clients and staff stay aligned automatically.
- Time blocking: Protect focus time and avoid overbooking during busy periods.
Manual calendars vs. native two-way sync
Copy-pasting between tools creates errors and delays. Native two-way sync eliminates duplicate entry and guarantees your GoTaskhub schedule and Google/Outlook stay aligned-so bookings are trustworthy.
Pros
- True two-way sync (Google & Outlook)
- Conflict visibility before you book
- Fast drag-and-drop planning
- Mobile-ready updates for field teams
Cons (and mitigations)
- Multiple calendars → choose a single default target
- Busy/noisy views → filter by user or status
- Edits outside app → rely on two-way sync + audit trail
- Time-zone drift → enforce org time-zone in settings
Common pitfalls & how to fix them
- Wrong calendar selected: Set a default calendar and lock it for new items.
- Hidden conflicts: Enable busy-time reading from connected calendars.
- Unclear event titles: Include job/task IDs so events are traceable.
- Missed handoffs: Use deep links from events back into GoTaskhub.
Security & privacy
GoTaskhub requests the minimum calendar scopes required for two-way sync. You control which calendars are shared, and you can disconnect access at any time. Activity history helps audits and troubleshooting.
Glossary
- Two-way sync
- Changes made in either system are reflected in the other.
- Busy time
- Time slots marked unavailable from external calendars.
- Deep link
- A link from a calendar event back to the exact job or task in GoTaskhub.
Customer reviews
Plan clearly and keep everyone aligned-on Google and Outlook.
Emma R.
★★★★★
Two-way sync means our office and technicians finally see the same schedule. No more double-booking or missed changes.
Luca D.
★★★★★
We use Outlook internally and Google for shared resources-GoTaskhub handles both without friction.
Sofia M.
★★★★★
Day/Week/Month views make planning simple. Drag, drop, and it’s on everyone’s calendar instantly.