Job scheduling that fits your day
Convert quotes into scheduled jobs with dates, times and status. Attach notes, images, and files. See what’s scheduled and what’s next.
Structured delivery
- Statuses: Scheduled → Completed
- Clear timelines
- Customer context
Keep context
- Notes & attachments
- Photos & checklists
- Activity history
Ready to bill
- Create invoices fast
- Reduce admin
- Get paid sooner
On-site proof
- Capture photos
- Tick checklists
- Add signatures (optional)
Resource-aware
- Assign techs
- Avoid overlaps
- Calendar context
Easy migration
- CSV import/export
- Bulk updates
- Consistent templates
How it works
Convert from quote
Set date/time and assign the right team.
Execute
Add notes, photos, and files while on-site.
Update status
Move from Scheduled to Completed as work finishes.
Invoice
Generate an invoice from job details in one click.
Field-ready
Update jobs from mobile while on-site.
Time-aware
Stay aligned with your calendar and avoid overlaps.
Documented
Keep everything tied to the job for clean handoffs.
Location context
Store addresses and directions right on the job.
Photo capture
Attach before/after photos for proof of work.
Quality control
Standardize with checklists and reduce rework.
Connected features
What is job scheduling?
Job scheduling is assigning time, people, and resources to deliver work on a specific date. In GoTaskhub, you convert approved quotes to jobs, set date/time and assignees, keep notes and files in one place, and track status from Scheduled to Completed—so work flows without constant check-ins.
Owner / Manager
See the schedule at a glance, balance workloads, and spot delays early. Keep quality high with standard checklists.
Dispatcher / Coordinator
Book jobs with the right techs, attach directions and files, and keep customers informed without endless calls.
Field Technician
Know where to be and what to do. Add notes and photos on-site, tick steps, and mark the job complete from your phone.
Common use cases
- Service & maintenance: Schedule recurring visits with photos and signed checklists.
- Installations & repairs: Keep parts/labour notes attached for accurate billing.
- Emergency call-outs: Create jobs fast, assign nearest tech, and capture proof.
- Multi-day projects: Split work across dates and track status without losing context.
Calendar vs. Kanban vs. Spreadsheets
Spreadsheets are flexible but fragile and don’t travel well to the field. Kanban is great for flow and status but lacks time granularity. Calendar-based scheduling in GoTaskhub gives you dates, times, and assignees—while keeping job context, files, and checklists together for frictionless delivery.
Pros
- Fast scheduling with clear statuses
- Complete job context (notes, photos, files)
- Mobile-first updates from the field
- Invoice directly from job details
Cons (and mitigations)
- Overbooking risk → use calendar views & saved filters
- Missed steps → standardize with checklists
- Lost context → attach files/photos to the job
- Delayed billing → invoice from job to close faster
Common pitfalls & how to fix them
- No standard steps: Add checklists to ensure quality and speed training.
- Poor comms: Keep notes and photos on the job to reduce back-and-forth.
- Unclear ownership: Assign a primary owner for every job.
- Slow invoicing: Generate invoices from job details to eliminate re-typing.
- Scattered files: Attach documents so everything is one click away.
Real-world examples
Electrical install: Convert the accepted quote, schedule a two-hour slot, attach the wiring diagram, and capture completion photos for the invoice.
Cleaning route: Schedule recurring weekly jobs, tick checklists on-site, and add photos for QA and client reports.
Security & privacy
Role-based access helps limit who can schedule, edit, or complete jobs. Activity history provides accountability, and exports give you controlled reporting when needed.
Glossary
- Job
- A scheduled piece of work linked to a customer, location, and scope.
- Checklist
- A set of repeatable steps to ensure quality and consistency.
- Proof of work
- Photos, notes, and files captured on-site to support billing and QA.
- Conversion
- Turning an approved quote into a scheduled job with one click.
Customer reviews
Schedule clearly, deliver consistently, and bill faster.
Emma R.
★★★★★
Scheduling is straightforward and fast. Our techs upload photos on-site and we invoice the same day—no paperwork pileups.
Luca D.
★★★★★
Statuses and checklists keep jobs moving. We see what’s scheduled, in progress, or blocked without chasing messages.
Sofia M.
★★★★★
The handoff from quote to job is seamless. Notes and attachments stay with the job, which made billing way more accurate.
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Frequently asked questions
Can I attach files and photos to jobs?
Yes—attach photos, PDFs, and documents so context travels with the job.
Does scheduling work on mobile?
Absolutely. Field teams can view jobs, add notes, tick checklists, and upload photos on the go.
How do we avoid double booking?
Use the calendar context and saved views to see upcoming workload and prevent overlaps.
Can we invoice from the job?
Yes—generate invoices directly from job details to reduce admin and errors.
Do jobs support checklists?
Yes. Add checklists for repeatable steps and stronger quality control.
Can we convert from a quote?
In one click, convert an approved quote to a job with the right customer and scope.