Job management software for builders
Builders juggle scope changes, site notes, documents, suppliers, and milestone invoicing - often across multiple jobs. GoTaskhub keeps every project organised in one place so you can run jobs smoothly and get paid on time.
Keep building projects organised - from quote to completion
Manage multiple jobs, keep site notes and photos in one place, track progress and variations, and invoice at milestones so you stay in control of cashflow.
Common challenges
- Project notes, decisions, and documents scattered across WhatsApp threads and paper
- Quotes taking too long to send (and scope not captured clearly)
- Variations and changes not documented - leading to disputes later
- Milestone invoicing delayed because details are hard to compile
- No single view of your pipeline (what’s quoted, booked, in progress, overdue)
- Photos and proof of work living in camera rolls instead of on the job
What changes with GoTaskhub
- Send professional quotes faster and win work sooner
- Keep site notes, photos, and documents tied to each project
- Track progress by stage and status across multiple jobs
- Document variations so changes don’t get forgotten or disputed
- Invoice at milestones or completion without chasing paperwork
- Build customer history for repeat work and referrals
A workflow built for projects, stages, and variations
From scope → quote → job → progress → invoice - with notes, photos, and documents attached.
Capture the scope clearly
Log the job with customer details, site address, and the initial scope - so nothing gets missed when you price it up.
Send the quote (win the project)
Create a professional quote with clear line items and send it quickly - ideal for larger jobs where clarity matters.
Plan the stages and timeline
Track what’s happening next (start dates, key stages, follow-ups) so multiple projects stay organised.
Keep site notes, photos, and documents together
Store decisions, measurements, before/after photos, and key documents on the job - not scattered across devices.
Invoice at milestones (get paid on time)
Convert to an invoice when a stage is complete (or on completion) and send it immediately to protect cashflow.
Tools builders actually use
Project tracking, site notes, photos, documents, and milestone invoicing - without scattered paperwork.
Project tracking across multiple jobs
See your pipeline at a glance - quoted, booked, in progress, and completed - so nothing slips.
- Track jobs by status/stage
- Clear overview of what’s next
- Stay organised across multiple sites
Scope, notes & documents in one place
Keep the details that matter attached to the project - notes, decisions, documents, and handover info.
- Site notes and decisions captured
- Documents stored with the job
- Better communication and fewer mistakes
Photos for proof, progress, and handover
Attach photos to jobs for progress tracking, proof of work, and smoother handovers - especially on larger builds.
- Before/after and progress photos
- Reduce misunderstandings and disputes
- Easy reference for customers and teams
Milestone and completion invoicing
Invoice when stages are done - not weeks later. Keep cashflow healthy across longer projects.
- Invoice at milestones or completion
- Clear breakdown customers understand
- Reduce admin and late invoicing
Variations and change tracking
Track scope changes and variations so extra work doesn’t get forgotten - and expectations stay clear.
- Record changes as they happen
- Keep notes/photos for context
- Reduce disputes later
Great for repeat clients and contractors
Build customer history across projects - useful for repeat clients, property work, and ongoing maintenance.
- Customer/project history
- Past work easy to reference
- Faster quoting for repeat jobs
Builder FAQs
Common questions about project tracking, variations, and milestone invoices.
Q.Can I manage multiple building projects at the same time?
Q.Can I invoice at milestones (not just at the end)?
Q.Can I store job notes, photos, and documents per project?
Q.How does GoTaskhub help with variations and scope changes?
Q.Is it suitable for smaller jobs as well as larger projects?
Q.Does it help with repeat clients and referrals?
Q.Can I keep progress photos for customers or handover?
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