How does GoTaskhub connect to Google Calendar and Microsoft Outlook?

GoTaskhub uses official OAuth 2.0 and the Microsoft Graph API. You sign in once with your Google or Microsoft account to grant permission. GoTaskhub reads your busy times to prevent double-booking and writes confirmed job appointments directly to your phone's calendar.

Will GoTaskhub modify or delete my existing personal events?

No. GoTaskhub only reads your existing calendar to check start and end times for schedule overlaps. It will never move, edit, or delete personal appointments, family events, or doctor visits.

What job details sync to my phone's calendar?

Each synced job entry includes the customer name, job site address, contact phone number, work scope summary, and a direct link to open the full job card in GoTaskhub.

Can I disconnect or change my connected calendar account?

Yes. In Dashboard → Settings → Calendar Sync, click Disconnect Calendar at any time. Existing jobs remain safely saved in your GoTaskhub schedule.

Does GoTaskhub check for conflicts across multiple calendars?

Yes. When you schedule a job or move an appointment, GoTaskhub checks for clashes against both your other GoTaskhub jobs and any busy slots on your connected external calendar.

Connect Google Calendar & Microsoft Outlook in GoTaskhub

Updated 2026-10-31

Connecting your Google Calendar or Microsoft Outlook (Office 365) account to GoTaskhub eliminates scheduling double-bookings. GoTaskhub performs real-time conflict checks against your existing schedule and pushes confirmed job cards directly to your smartphone calendar with customer contact details and site addresses.

Why connect your external calendar?

Real-time conflict detection: Before you confirm a job booking with a client, GoTaskhub warns you if you already have a personal appointment, supplier meeting, or another job booked.
Mobile dispatch on your phone: Confirmed jobs sync straight to the Google Calendar or Apple/Outlook Calendar app on your iPhone or Android device.
Turn-by-turn navigation: Tap the customer address in your phone calendar event to launch Google Maps, Waze, or Apple Maps directly.
One-tap customer calling: Tap the client phone number directly inside your calendar invite to call the customer while traveling to the job.

How to connect Google Calendar

Sign in to your GoTaskhub dashboard and navigate to Settings from the bottom of the sidebar.
Click the Integrations or Calendar Sync tab.
Under Google Calendar, click Connect Google Calendar.
A secure Google sign-in window will open. Select your Google account and grant calendar read/write access.
Once confirmed, you will be redirected back to GoTaskhub with a green Connected indicator.

How to connect Microsoft Outlook (Office 365)

Open your GoTaskhub dashboard and go to Settings → Calendar Sync.
Under Microsoft Outlook, click Connect Outlook.
Sign in with your Microsoft 365 business account, Outlook.com, Hotmail, or Live account.
Approve the Microsoft Graph calendar permissions prompt.
GoTaskhub will establish the connection and automatically begin cross-checking your schedule.

How automatic conflict checks work

When you create a new job card or convert an approved quote into a scheduled booking:

GoTaskhub compares your requested date and time slot against your GoTaskhub database and your connected calendar.
If an overlap is found, a yellow warning banner displays the clashing event title and time range.
You can either pick an alternate time slot or proceed if you intend to overlap the appointments.

Troubleshooting calendar sync

Events not appearing on your phone?

Verify that your phone calendar app is set to sync the specific Google or Outlook account connected to GoTaskhub. In your phone settings, check Accounts and ensure Calendar sync is toggled on.

Re-authorising your connection

If your Google or Microsoft password changes, or your session expires, click Disconnectin GoTaskhub and reconnect your account to refresh your security credentials.

Related Guides & Resources

Calendar Sync Features →Google Calendar Integration →Job Management Guide →